ShiftHive runs your firm from the gate to the payslip. Check-ins that only work at the post. Patrols proven by QR or NFC. Incidents with photos and an SOS that reaches you in seconds. Then the same records bill your clients and pay your team.
Registers, patrol books and phone calls leave gaps, and the gaps cost you clients. Here is what changes when the shift runs on ShiftHive.
The register says twelve guards. The gate had nine.
Check-in only works inside the site’s geofence, on the worker’s own phone. Nobody can sign in for a friend.
The 2 AM patrol was written up at 5:58 AM.
Every checkpoint gets a QR code. Each scan is time-stamped on the spot, and late or missed ones are flagged while there’s still time to act.
The incident is in the OB book. The OB book is at the site.
Guards report from the phone with photos, location and priority. You see it in seconds and track it until it’s resolved.
A guard is alone at 3 AM and something is wrong.
Hold the SOS button for under two seconds. Every manager and supervisor is alerted with the guard’s location.
You drive between sites at night to check who’s awake.
The live board shows who’s on duty, on break or offline, on a map that refreshes every 30 seconds.
Month end means a calculator and an argument.
Payroll comes from the shifts actually worked. Approve the run, workers get payslips on their phones, and you download the payment file for your bank or M-Pesa.
Guards get big buttons and clear next steps. Managers and supervisors get the whole picture as it happens. Same app, opened by a code or a password.
Scan the QR code or tap the NFC tag at each checkpoint. Late and missed ones are flagged for you, not hidden in a book.
Category, priority, location and pictures, with a full history from open to resolved.
On duty, on break or offline at every site, with SOS alerts pinned to the top.
Attendance, punctuality and patrol completion by week, month or quarter, exported in a tap.
The check-ins that prove who was on post also bill the client and pay the worker. Your office runs it in the browser, and each client gets a view of its own sites.
Contracts billed per worker, per post or a fixed monthly amount, with VAT where you charge it.
Put workers on a client’s site and post. Relieve one and the replacement is linked, and any vacancy shows on your dashboard.
Check-ins, rounds and incidents come in from the phones, live for you and for the client.
A draft is ready on each contract’s billing day. Issue it, record payments and see who is overdue.
Payroll from the shifts actually worked and your own deductions, a payslip on every phone, and a payment file for the bank or M-Pesa.
Billed, collected and overdue, the last payroll, margin by client and sites short of what the contract promises. On the first screen, in any browser.
Invite a client’s contacts and they sign in on the web to follow their own sites, without calling you for every update.
Check-in opens 30 minutes before the shift (you can change it) and only inside the site’s geofence. The server stamps the time, not the phone.
Print a QR code or fix an NFC tag at each checkpoint and build routes around them. Where neither can go, allow GPS proof within range.
Category, priority, location and photos from the scene, then assignment and comments. Leave one unacknowledged and it escalates.
A deliberate 1.6-second hold, so no pocket alarms. Every supervisor gets the alert and the location straight away.
Your whole team on a map or a list: on duty, on break, offline or in trouble, with battery and last-seen time.
Weekly patterns, one-day cover and overnight shifts that end the next morning, all in your company’s timezone.
Off-roster or outside-site check-ins come with the worker’s reason and wait for a supervisor to approve or reject, from their own phone.
No check-in by the end of the grace period and the shift is marked missed. You hear about it straight away, not at month end.
Patrol scans and notes are saved on the phone with the time they happened, and sent as soon as the network is back.
ID, next of kin, licences and training with expiry dates, and disciplinary notes. Licences about to expire show on your dashboard 30 days ahead.
Attendance, punctuality, patrol completion and missed shifts become one score per worker, weighted the way you choose.
Attendance, punctuality, patrol completion and incident trends. Excel or CSV by week, month or quarter.
Security, cleaning and facilities companies get the whole loop, from contract to payslip. Teams that only work on their own premises use the same app and skip the client side.
Guards, gates and night patrols across many client sites, billed per guard or per post.
Checkpoints become cleaning rounds: scan the washroom code, log it done, and the client sees it.
Mixed teams on long contracts, with each client seeing only its own sites.
Security, porters and cleaners on rotating shifts, in-house or contracted.
Geofenced check-in at the depot, with breaks and overtime counted into payroll.
One-day cover on the roster, and casual staff activated by SMS and paid per shift.
No hardware to buy and no training days. If your team can use WhatsApp, they can use ShiftHive.
Add your clients and their sites, your timezone and roles. A setup checklist walks you through the rest.
Each worker gets an activation code by SMS and signs in on their own phone. No passwords to forget.
Mark each site with a geofence, place your workers, print checkpoint codes and build the roster.
Check-ins, rounds, incidents and SOS alerts arrive as they happen. At month end, the invoices and the payroll come from the same records.
No. You add them with a phone number, they get an activation code by SMS, and the app is tied to that phone. If someone changes phones, you reset the device and send a new code.
Not without you knowing. Check-in only opens inside the site’s geofence. A worker outside it can give a reason, and the check-in then waits for a supervisor to approve or reject it.
Patrol scans and notes are saved on the phone with the time they happened, and sent when the signal is back. Check-in and check-out need a connection, because the server stamps the time.
Yes, if you invite them. Each client contact gets a login for the web app and sees only their own sites: who is on duty, attendance, patrol rounds, incidents and their invoices. They can ask for a replacement, and you decide who goes. They never see pay rates, payroll, other clients or your margins.
Yes. Pay each worker monthly, monthly pro-rated by shifts worked, or per shift, and add your own deductions as a fixed amount or a percentage. A payroll run counts the shifts actually worked. You approve it, workers see their payslips on the phone, and you download a payment file laid out the way your bank or M-Pesa bulk payments expect.
Workers and managers use the app on Android or iPhone. It is built to run well on the entry-level Android phones many guards already carry, with a camera for QR codes, NFC where the phone has it, and GPS for the geofence. Your office and your clients use the web app in any modern browser.
Book a demo below. We’ll walk you through the app on a call, answer your questions and, when you’re ready, help set up your clients, sites, shifts and team.
We’ll walk you through ShiftHive from the first check-in to the invoice and the payslip, with your own sites in mind. Tell us about your company and we’ll set a time.
We’ll email you to set a time for your demo.